Halloween takes flight early at Lake Quivira

1119 feature vultures in tree bw sized

By Charles Segebrecht
Vultures don’t settle into just anywhere. They are discerning where they roost. Like us, certain conditions must be met: recreation, scenery, community, safety and, of course, requisite grocery stores and restaurants. A recent influx of turkey vultures to Lake Quivira are nothing for us to fear – either for their numbers or our safety. These necessary birds are simply sharing our local amenities with us. Why live or roost anywhere else?
Perhaps they would prefer to enjoy a view aloft over Yosemite National Park or of the New York City skyline, but undoubtably prefer the food source ease and its prevalence found in the east settling pond, along Interstate 435 and at the Waste Management landfill. We witness them departing in the morning to begin their scavenging, and again as they return in the evening primarily to the taller trees on and around Treasure Island. With some of their safety derived from population numbers, their community count has recently surpassed one hundred. This also suggests lots of carrion in the neighborhood (or now lots less carrion in the neighborhood!).
Colder temperatures in the north are at play, too. Their featherless heads don’t like the cold; thus, they survive as a migratory bird. This time of year, they are slowly pushed southward into Texas and sometimes even to Mexico. When conditions are ripe, they stick around for a while and contribute as only they can, to our Halloween experience. They probably scare other birds away, but pose no actual threat to us, our pets or even small trick-or-treaters.
No one here remembers Lake Quivira becoming such an evening sanctuary for turkey vultures. Eagles, yes–when the perfect northern winter storm occurred three or four years ago driving them south But never vultures. Mike Cooper, one of our wise local birders, hypothesizes Water One was unknowingly involved. They began clearing land last month along Renner, where he has noticed vulture migrations in previous years. He suggests the demolition activity moved their typical migratory roosting to the east and into our taller trees. We’re confident, however, it has nothing to do with decay of a neighborhood.
It’s amazing how feathers make a perceptible, skin-deep difference. Imagine, if you will, feathers on a vulture’s fleshy head, and these wicked-looking birds begin to appear regally eagle-like. Our disgust and fear dissolves. The absent feathers are just part of an amazing evolution of a bird with a niche purpose of providing a necessary and positive environmental impact. They are sometimes called “nature’s clean-up crew” as their scavenging ways help prevent the spreading of diseases such as rabies, salmonella and tuberculosis.
The absent head feathers are environmentally advantageous, keeping the skin surface bacteria count down. Vultures are exposed to many scary micro-organisms in their main diet, and thus, feathers are also not found on their legs. Their strong stomach acid level evolved to meet the challenge of digesting all the organisms and compounds found in their sometimes-fragrant food –even anthrax! Their urine is also highly acidic. They urinate on their legs with this killer solution to help deal with the same bacteria they encounter, thereby solves another evolutionary trick: to keep themselves cooler in hotter climates.
Sadly, over half of the twenty-three species in the world (at least one species of vulture can be found on every continent except Australia and Antarctica) are either threatened, endangered or critically endangered as the result of human impacts.
One direct result of lessening vulture numbers: rabies has become a very real problem in India. Ninety-nine percent of the vulture population is now decimated from eating deceased cows treated with a certain medicine. The kidneys of these poisoned vultures shut down, resulting in their deaths. Dogs now flourish in growing numbers with the increased food source of deceased cows. Rabies is spreading among this expanding dog population, and humans now are threatened. It’s called stochastic planning–the ramifications of an action are not considered.
As you walk or run by the east settling pond, and as you keep an eye on the vultures circling overhead, pace yourself; don’t overdo it. Even though you don’t yet reek as carrion, they see yo.u Should you collapse, they may begin to take notice. The ability for vultures to soar above a decaying smell is partially myth. They freely float, seemingly effortlessly, because they can–all on updrafts (spotted at 37,000 feet!) while they are smelling and looking intently to find their next meal.
They primarily rely on seeing the roadkill, spotting a fallen animal or noticing other foraging animals to lead them to their next clean-up meal. Once they’ve arrived at dinner, they use projectile vomiting to scare away the other competition–up to ten feet away. An odoriferous rot is not an essential to a meal. This will surprise you: they prefer fresh meat to rotting. In fact, some species prefer a more well-rounded diet, including nuts and fish. Meal basics, as defined by studying their pellets, are sheep, mice, shrews, deer, pigs, chickens, blackbirds, snakes, turtles, shrimp, beetles, woodchucks, skunks, snails, grasshoppers, mayflies, coyotes, sea lions and more. Rotting pumpkins and cow manure can even be part of their diet.
Their sense of smell has been used by natural gas companies trying to find pipeline leaks. The companies have in the past added ethyl mercaptan (emitted by putrefying animal carcasses) to their natural gas in hopes vultures would be lured to pipeline leaks.
Songbirds they are not. If you get close enough, a simple grunt or a hiss is all you will hear because they have no syrinx as other birds. A vulture with a beautiful songbird sound would seem to be a mismatch. Something peaceful and blissful would probably be preferred, however, as you lie there on the east settling pond dam with vultures standing by at the ready (such a group of vultures is coincidentally called a “wake”). A rendition from a nightingale, a pair of doves, a common loon or even The Grateful Dead’s Birdsong would be more settling. But they are most patient. These misunderstood creatures do no harm to living creatures. They spend their entire life cleaning up dead messes. We humans certainly don’t begin to do as much with cleaning up the environment!
Mark your calendars: International Vulture Awareness Day is celebrated the first Saturday of September. Zoos, aviaries, nature preserves and bird refuges provide activities to educate us as to how interesting and valuable vultures are.
Our annual neighborhood bird count contribution to Cornell University’s Lab of Ornithology world-wide Great Backyard Bird Count census will certainly include vultures if seen (next count: February 14-17, 2020). Over the years, the annual census has defined a change in vulture migration related to global warming. These birds used to migrate north for the first half of the 20th century on average around April 20; the average for the second half is now earlier, March 22.
Hopefully, the vultures will return to Lake Quivira’s amenities next spring to more appreciative locals now able to see a bit more of nature’s beauty in their big, bald heads and five- to six-foot wingspans.

A Summary of the October 22 Board Meeting

Submitted by Quivira, Inc.
President Sestak opened the meeting and invited attending members to share comments and questions. Dave Tulp stated he had been requested to move his work trailers out of Lake Maintenance storage. He explained he had worked out an agreement with Gary Anderson many years ago to store his trailers there because he cannot have them in his driveway or at his house. He was never charged until a few years ago, and now pays for this storage space. Mr. Tulp asked the board to consider his appeal of moving his business property from this storage area.
Marian Huff brought up that 75 percent of the monthly dues covers the operating budget, yet the recent letter only addressed the capital budgets. She would also like to see more detail on the operating budget before the vote in November. President Sestak responded that over the past several years, the Board has tried to be more transparent and get the budgets out as each gets completed and approved. The capital budgets were approved at the last board meeting which is why the letter outlining the capital budgets was sent. As the letter stated, a similar approach will be used to communicate the operating budget once it is finalized.
Vicky Fullen wanted to clarify the money left over from the construction loan for the practice facility to fund the teaching center. Ed Markley and Geary Goss explained the itemized list for the new practice facility and that it was already budgeted. Ms. Fullen asked what happens if we have leftover money from the loan. President Sestak explained if we don’t use the full amount, the amount of loan to be repaid will be lower.
Dave Blankenship asked about the status of the deposit that was lost with the original teaching center contractor. Mr. Goss explained a claim has been filed with our insurance company, and Johnson County is still working on an investigation. Lake Quivira’s attorney has filed a claim on behalf of Lake Quivira members.
Jeff Walsh stated when driving by the practice facility, he has observed no one there monitoring the gate. President Sestak asked if he drove in and looked around because staff will sometimes be cleaning up and not standing at the gate the entire time. Mr. Walsh said he drove by and saw no coverage of the gate. Mr. Blankenship verified being at the practice range every day and there is an attendant there every time the gate is open.
John Cox complimented the board on the great job they are doing and asked how the operations of the community center will be funded. President Sestak said the operating budget has been worked on since the beginning of this year and continues to be reviewed and refined every month. The budget includes two sources of funding; member dues and usage-based revenue. The only information sent out to members so far has been on the capital equipment and capital project budgets. Anything pertaining to the operations side of the community center or any other part of Quivira, Inc. was not intended to be in the letter. There will be a separate letter explaining the operating budgets once they are finalized.
President’s Report
President Sestak announced the appointment of Tray Vedock to serve as a Chair of the Nominating Committee. Mr. Vedock will identify four Foundation Members to serve on the committee as part of the nominating process for new board members to be elected at next March’s Annual Meeting. President Sestak then reviewed the draft agenda for the November 25th Annual Budget Meeting.
General Manager’s Report
Mr. Goss reported Faith Robertson, the new Service Director, started last week. She has been working on staffing plans and implementing policies, procedures and standards for the wait staff. Mr. Goss stated the gas company is still working at Lake Maintenance. Due to the rain, they are behind schedule, which has caused them to come in and work on Saturdays but should be finished in the next three weeks. Mr. Goss gave a reminder of “Meet the Candidates” tomorrow night in the clubhouse at 6:30pm. The tennis program has increased, as well as pickleball activity. The ten cap teams have been very active and have grown to 13 this past summer. National finals were held in Orlando this past weekend, and a team consisting of several tennis players from Lake Quivira, won 3rd place. Margaret Bowker commended Ms. Robertson and the impact she is already making. Ms. Bowker also noted giving Justin Thomas a list of facilities issues and how they were completed in a very timely manner. Ms. Bowker asked what the hours were for people to submit their ballots and signature forms for the Covenant amendment process. John Nelson replied with 5 to 7 p.m. on Tuesdays and Thursdays, but that we have had challenges with getting a notary on Saturdays as originally planned. Mr. Nelson stated the days and hours may be subject to change.
New / Unfinished Business
2020 Operating Budgets. President Sestak referred the board members to the operating budget for Quivira, Inc. which excludes the community center. He asked Mr. Goss to review the changes to each department. The purpose tonight is not to vote on this budget, but to continue to identify those areas that require further consideration. President Sestak explained that the draft operating budget has been forwarded to the Finance Committee to begin their review. Mr. Goss explained the notes for the most recent version. There were no suggested changes to the budgets, except for the clubhouse and golf shop. President Sestak asked about the different events and banquets in the clubhouse. Discussion ensued on the differences between club events and member and non-member banquets. The clubhouse hours of operation are still being considered for under-utilized times. Room minimums are still in discussion with no food and beverage minimums for club events, only banquets. Erik Vossman asked if there should be an additional fee to provide service at the practice facility. Discussion then ensued on different cart fees under the golf shop budget. Mr. Goss reminded this was still a working document and comments are welcome. President Sestak stated further refinements will made in the next version. As this is the last regular board meeting prior to the Annual Budget Meeting, a special board meeting will likely need to be scheduled in early November to obtain final approval on this budget and distribute it to members.
President Sestak reported the Finance Committee and the Q2 Board have approved the operating budget for the community center. Standard operating expenses were described, as well as the revenue and expenses associated with the usage-based services that had been identified and estimated by each of the Q2 committees. Discussion ensued on pay rates for the hourly employees. Mr. Nelson expressed concern that the rates are too low. Mr. Goss explained the rates were set based on research conducted by Abby Matson, our Human Resources Manager. A motion was made to approve the community center operating budget as presented; motion approved by a vote of 5 to 1.
Annual Meeting Ballots
President Sestak explained the ballots for the Annual Budget Meeting next month. There will be seven ballots, including separate ballots for the community center operating dues and the operating dues for the rest of Quivira, Inc. There will also be ballots for dues increases to capital equipment and the capital reserve fund. Finally, there will be separate ballots for community, country club, and administrative expenditures from the capital reserve fund. President Sestak reminded that the board approves the budgets, but the members approve the dues increases. Mr. Markley asked about the allocation of golf course funding on the country club ballot. Mr. Vossman asked to change this ballot to distinguish funding for cart paths versus other course improvements. A motion was made to approve the proposed ballots pending modification to the golf course funding; unanimously approved.
Special Committee Reports
Covenants Review Committee. Mr. Nelson noted there are 397 property owners eligible to cast votes. As of tonight, there have been only 36 votes cast so far, or 9 percent.
Quivira Community Center, Inc. President Sestak referred to the draft rules and regulations submitted in the board packet. These rules have been developed by the Q2 committees over the past several months. They represent a comprehensive list that covers all areas of the community center. The next step is to begin the review process. Each board member was asked to submit their questions and suggestions by end of month so they can be compiled and forwarded to the Q2 board. The goal is to finalize and approve at the next Q2 board meeting, then submit to the Quivira, Inc. board at the November 26 board meeting for approval to publish for member notice. Pending member feedback, the plan is to finalize the initial rules and regulations for the community center by the end of this year.
Finance Committee
Mr. Goss reported the committee approved the 2020 capital equipment, capital reserve, and community center operating budgets. He then presented the August financials, which continue to be well below plan for the year, primarily due to the performance in the clubhouse. He explained it is not uncommon for a clubhouse to lose money during the summer months, but that changes have been made to improve performance through the end of the year. Total payroll expense is under budget, but operating expenses have been higher than plan primarily in administration, clubhouse and golf shop. The higher expenses in administration can be attributed to higher computer / IT, legal services and professional fees; in the clubhouse can be attributed to higher building repairs and cleaning services; and in the golf shop can be attributed to the unplanned assumption of merchandise costs this year. Mr. Goss then explained the status of the 2018 audit. He recently met with the audit partner who committed to completing the audit within the next two weeks.
Lake & Residential Committee
Mr. Nelson reported the Deer Management Program had qualification testing last Sunday with Chief Grenier and himself as witnesses. There are two approved hunters this year. The 30-day consecutive program will start October 24 and conclude November 24. The Duck Cove project has completed its first days of gas line relocation. VF Anderson is getting ready to cut the street and in about a week, the culvert will be gone. There is hope to have the road back open by mid-November. Mr. Nelson is concerned there are too many residents walking through the active construction site. Additional paperwork has been filed for additional funding for the gas line and WaterOne relocations. Mr. Nelson hopes to hear back by December. Ms. Bowker asked how much the county was covering. Mr. Nelson replied if the additional funding gets approved, the county will be covering over $750,000 of the project.
Safety & Security Committee
Leslie Treas reported the committee has discussed Hillcrest East being very active with kids on Halloween night. This year, the committee would like to close Hillcrest East from the top of Sebring Hill all the way to the end for non-residents of that road. There are alternate routes for drivers who do not live on Hillcrest East. The committee would like to implement an extra policeman being on duty and another policeman on standby. The road will be open to golf carts, but closed to vehicles from 6 to 8 p.m. Mr. Vossman made a recommendation for people not to park on the street because it makes kids less visible. A motion was made to close Hillcrest East on Halloween night from 6 to 8 p.m.; unanimously approved.
Ms. Treas stated John Cox came to the last committee meeting with concerns of “suicide corner” and would like to request a blinking light to attach to the mirror that is already in place. This would help alert other drivers when he backs out of his house since this is such a dangerous corner. This matter was tabled until the proposed light is more thoroughly researched. Ms. Treas reported the committee is working on revisions of the language for the safety and security rules, including guard gate procedures. Ms. Treas noted the Community Safety Manager, Jennifer Alley, has started and is working with guard attendants, patrolling the community and dock site safety.
House Committee
President Sestak reported on the latest version of the Member Complaint Policy which was posted in the last Quiviran for member comments. None had been received. A motion was made to approve the Member Complaint Policy; unanimously approved.
Golf Committee
Mr. Vossman reported Ed Markley is working closely with BPU to determine the best route to run power to the practice facility in the most cost-effective way. Mr. Markley explained the handout of the route and easement BPU had suggested. This matter was tabled for further research.
Community Center Committee
Ms. Bowker reported interior framing is almost complete and drywall is starting; exterior stonework, painting, plumbing and electrical, and stairs and handrails are being installed. Equipment and furnishings orders have been placed. Kitchen cabinets were ordered today. Final AV details are being worked on.
Final Member Comments
Discussions continued on when the community center would open and what would happen if the budget is not approved.
Jay Lucas, member and general contractor, expressed concern about scheduling activities in January in case the building is not ready. President Sestak responded that, should the operating budget not be approved, the building could not be opened, as we would have no method of funding the staffing and operating expenses. The level of potential operating dues has been communicated to membership for more than two years and should not come as a surprise. Ms. Huff replied the numbers have changed. Ms. Fullen asked, if we have added members during that time, why the dues haven’t declined. President Sestak responded that they are lower because there has been member growth, but there have also been a few cost increases. Kim Ansari expressed that the Board is not living up to our core values. Marian Huff added that the Board is not being sensitive to those who did not vote in favor of the community center. Jeff Walsh added that he is tired of paying dues on a facility that is not open. President Sestak responded we could not have been clearer from the onset that there would be additional operating dues associated with this new facility. Ms. Ansari asked if the total amount of dues increases will be over $100. Mr. Nelson responded, if all the proposed dues increases are approved, the total amount to a Foundation Member would be around half that amount, of which most represents the operating dues for the community center. President Sestak stated Lake Quivira’s dues are still several significantly lower than all other area clubs, and none of them have a lake, roads, and common areas to maintain. Ms. Ansari replied we should not forget that this is also a residential community, and some do not want to be forced to move because the dues get too high. President Sestak replied that the Board can only do what the majority wants done and is only authorized to do projects that are approved and funded by the members. Ms. Huff expressed that there is not enough transparency for members that don’t come to the meetings. Ms. Ansari reminded of a previous recommendation she had made that all meetings be recorded so they could be viewed by members who are not able to attend.
The Membership & Marketing and Restrictions Committees reported no action items.

President’s Report – November 2019

By Steve Sestak, President, Q Inc. Board of Directors

The Annual Budget Meeting is scheduled for Monday, November 25, at 7 p.m. This is a very important meeting each year to obtain member approval of the proposed budgets, capital projects and associated dues. By now, each of you should have received letters and other communications explaining these budgets and the requested dues increases to help fund each of them.
Budgeting at Lake Quivira is a very challenging process. Each year, the Board of Directors and each of its committees work hard to assess the broad range of community and club requests and to develop budgets which are responsive to our most urgent operational issues and capital projects. There is a lot of constructive debate before any of these budgets are formalized and approved. We recognize the wide range of interests from the membership, as well as the problems that need to be addressed. There is never enough money to do everything every member would like, but we strive to create budgets which balance these varying interests with the critical problems requiring proper funding to resolve.
Again this year, the Board is recommending nominal increases to both operating and capital dues. Some have commented these dues increases are not necessary and create slush funds the Board can use at its discretion. That is absolutely not the case. Operating dues account for roughly half of the revenue generated each year at Lake Quivira. The rest comes from discretionary spending of both members and non-member, which is difficult to predict. When that revenue does not happen, such as this year, we have a serious problem. The dues income at other area clubs is much higher as a percentage of their total revenue.
Besides the nominal increases for capital equipment and the capital reserve fund (consistent with recent years), there will be two proposed increases to operating dues. The first addresses current operations; the second addresses the operating dues necessary to fund the staffing and operations of the new community center. Both are essential to providing the level of service members should expect and to reversing the deficits experienced this year. Although we recognize any dues increase is not popular, it should not come as a surprise that this source of revenue must continue to increase each year as we introduce more amenities and services and strive to be competitive with other area clubs where we compete for both members and talent.
One of our core values is “sensitivity to affordability.” Lake Quivira strives to offer a full range of comparable amenities and services as other area clubs at a significantly lower cost to every member. Each year, we receive a report showing how the dues at Lake Quivira compare to other area clubs. Our initiation fees and monthly dues continue to be significantly lower than any nearby club across all membership categories. One could argue this comparison is not even valid, as none of these other clubs has a lake, acres of common grounds, miles of roads and many other unique attributes which clearly distinguishes Lake Quivira from others. While there is no way of knowing what level of dues increases are anticipated next year at these other clubs, it is fair to assume that Lake Quivira will continue to be the most affordable country club in the area by a wide margin.
In addition to the regular budget cycle, the approval process for the proposed Covenant amendments is underway. Each property owner is eligible to complete this ballot and their associated signature pages before the end of this year. A lot of time and effort has been put into this process by members of the Covenants Review Committee. So far, very few property owners have submitted their documents. Ideally, we would like to complete this process by the end of this month to allow everyone to enjoy the upcoming holiday season.
Now it is up to you! This is your community and your club. Do you trust the Board and the many other volunteer members who contributed to developing, reviewing and refining these budgets? Or, do you plan to use this as yet another opportunity to display your protest for other things you believe have been done wrong over the past year? Either way, I hope that every member will take the time to vote, whether you are able to attend the Annual Budget Meeting or not.

Community Center Operating Budget Comparison by Board President, Steve Sestak

When the original plan for the Community Center was presented to the membership in 2017, a preliminary estimate of the annual operating and maintenance costs was included. Since that time, the Q2 Board and its three committees have worked hard to come up with the staffing, programming and scheduling plans for this facility, which has resulted in a “perceived” increase to the annual operating budget. The purpose of this article is to reconcile the operating budget to the original estimate presented to the members back in 2017. Has the budget to operate this new asset and amenity for Lake Quivira really increased? You decide!
The Original Estimate
Excerpt from November 8, 2017 FAQ document (in italics)
The annual Operating Costs are estimated to be $300,000, including personnel (full-time manager and one staff during each hour the facility is open), equipment leases, utilities, property taxes, insurance and janitorial services. Revenue Attribution of $75,000 annually is assumed which would be generated from guest fees, preschool fees (net of teacher costs), room and court rentals, spa services and personal training (net of provider costs) and food & beverage (net of costs). Net Operating Costs are estimated to be $225,000. The annual Maintenance Costs are estimated at 1.5% of the Construction Costs, or $75,000. Combined Operating and Maintenance Costs are $300,000.
Excerpt from November 15, 2017 Member Meeting (in italics)
Operating Costs $350,000
Maintenance Costs $75,000
Net Revenue Attribution ($125,000)
Operating & Maintenance Costs $300,000
These estimates assumed limited personnel and “net” revenue attribution (defined as the difference between the revenue and costs associated with usage-based services). An increase in dedicated employees to staff the Community Center would naturally increase these costs. Further, since the specific level of usage-based services (i.e., court rentals, fitness classes, etc.) and associated revenue had yet to be determined, the revenue attribution reflected in the original estimate was net of associated contractor and other costs. For instance, the revenue generated by the Preschool Center is all paid to the contracted teachers. Therefore, these costs were not included in the original estimate since they are fully funded by the young families who use this service. The same is true with personal training and spa treatment services. The actual revenue and costs for these discretionary services were not included since they would also be fully funded by members who use these services. With each of the usage-based services, there is expected to be a net profit, which would contribute to revenue attribution.
The number to focus on is the $300,000 of combined “net” new costs, which was estimated to translate into a potential increase of $45 in monthly dues based on the current membership level (565) at that time. Since the project had not yet been approved, there had not been an exhaustive analysis of exactly how the Community Center would be staffed, scheduled, and utilized by the membership. That work began immediately after the project was approved and carries on today through the work of the Community Center Manager and committee members.
The Operating Budget
The proposed operating budget for the Community Center represents a complete and total picture of the projected revenue and expenses for its first full year of operations. The revised staffing model reflects the same personnel as originally proposed, plus a new facility coordinator position to assist with room setup and upkeep during key times each day. Refinements have also been made (some increases, some decreases) to non-payroll expenses, such as equipment leases, property taxes, janitorial and other services, and supplies, based on further analysis and specific provider quotes.
Since the beginning of this year, the committees have been developing detailed plans for the usage-based services (both revenue and associated expenses) to be provided. Expansion of the Preschool Center to two classrooms, higher projected court usage, and the introduction of specific fitness classes, spa treatment services and other youth programming have represented new areas of usage-based revenue. Some of these new revenue sources have additional costs associated with them, but these costs will not be incurred unless these services are provided.
Comparison to Original Estimate
The impact of these changes is an increase of $45,000 in net operating costs to $270,000 compared to the $225,000 (net of maintenance costs) originally estimated. The incremental operating dues generated from the recent increase in membership (now close to 600) will more than cover this additional cost and results in lower monthly dues than originally estimated. The budget assumes monthly operating dues of $37.50 for Foundation, Country Club, Junior Country Club, and Fitness & Social members; consistent with the presentations made to the community at the March 2019 membership meeting and the four subsequent town hall meetings conducted and posted on the website for member review earlier this year. Based on current membership levels, the proposed monthly dues would generate the $270,000 needed to cover the net operating costs each year. Or, more as the number of members continues to grow as a result of your support of this unique and exciting new amenity.
While things have changed considerably since the original estimates were presented to the membership, the level of anticipated monthly dues has actually declined as membership levels have grown and more usage-based services have been added to the facility. Without the additional staffing and increased funding for janitorial and supplies included in the budget, the monthly dues would be even lower. These are prudent changes to ensure a safe, healthy and well-tended facility. It is also important to remind that these dues could have been even more significantly reduced had the property transfer been pursued.
Since every member will use the Community Center in a different way, we believe that a mix of monthly dues and usage-based fees makes the most sense. It is the same approach used for many of the other amenities at Lake Quivira and at other clubs. Some members will not utilize any usage-based services and will only be charged the monthly dues, while other members will take full advantage of the extensive range of usage-based services available in this new facility and will be expected to pay more to use them. This approach should be fair for everyone.

Golf Event Fundraiser Planned for Community Center Golf Simulator Amenity

1119 golf simulator fundraise bw sizedrBy Leslie Treas
Imagine… Bleak winter weather. You haven’t touched your clubs in months. You’re aching to hit a few balls, share few laughs with friends, and socialize in a Top Golf-style indoor amenity right here in your own Quivira community center. Making this dream a reality takes community participation.
A fundraiser golf event is planned on Friday, November 15. An entertaining format for this 9-hole scramble – Cross Country – will keep players moving around the course. To maximize fundraising, there are sponsorship opportunities at various levels ranging from $100 to $1,000 (or more!). A plaque will be installed in the golf simulator room with names of platinum level sponsors and donors of live auction items. Please contact Chris Mabry for tax-deductible, golf course sponsorship donations.
Dinner and auction are planned as an after-golf event. The live auction finish to the evening will be hosted by Quiviran personality and auctioneer – Brett Sneed. Auction items ranging from affordable to amazing will be available for bid. For instance, you may want to enjoy with your group of friends an inaugural party in the golf simulation room on opening night. Maybe you’d like to take your family to Colorado and stay in a log cabin overlooking Mt. Evans and the Continental Divide. Perhaps, you like to take home some nice wine; purchase transportation to the airport; obtain tickets for various sporting events; pick up a golf or tennis lesson; or “hire” two of Quivira’s own NFL Superbowl players (even wearing SB rings) for an afternoon of coaching for your son’s football team. Jewelry, party venues, interactive cooking lesson, art, and many, many other unique items and experiences will be available. To donate items of any value for the live or silent auction, please contact Bryan Albers.
The event fundraising goal is to raise $50,000 to cover the cost of the simulator software, equipment, and installation; room buildout, including flooring, drywall, lighting, electrical, hardware, and all that it takes to complete the room. Funds will also be needed to purchase high top tables and stools, beverage refrigerator and bar, drink rails, bag racks, media equipment, etc. As you can see, your support is desperately needed to finish out this room and set-up this interactive amenity. Although this amenity was never a part of the original construction plans, this winter/spring would, nonetheless, be od time to finish the room.
Even if you don’t play golf, please come to the clubhouse on November 15 and support this fantastic community center fundraiser. Remember, 501(c)-3 donations are tax-deductible.

Holiday Bazaar and Ladies’ Champagne Luncheon!

Save the Date

By Gayle Best
The Holiday Bazaar tradition continues: This longstanding Lake Quivira event sponsored by Garden Club is set for November 22 , 1p.m. to 8 p.m. and November 23, 9 a.m. to 4 p.m. It is free and open to the public. Please invite your family and friends. The Bazaar is situated on two floors of our Clubhouse, with about 50 local vendors representing boutique home decor, jewelry, clothing/accessories, toys, gifts, pet items and more. Visitors can enhance their shopping experience by enjoying the chit/ cash/credit card bar in the ballroom, as well as the main dining facilities or a buffet casual lunch in the lower level. Friday evening we will have music in the Dining/Bar area.
Champagne Luncheon: Garden Club is sponsoring a ladies’ holiday luncheon on both days of the bazaar for members and their guests. This year our theme is Lake Quivira’s “Spectacular” Champagne Luncheon. The theme is based on the Radio City Christmas Spectacular show starring the Rockettes and will feature a menu from a renowned New York City restaurant. You will be met at the door with champagne and festive holiday decorations, followed by the fabulous lunch. Call the Clubhouse now at 913-631-4821 to make your reservations. Always a sell-out! Lunch will be from 11:45 to 1:15 both days.
Bake Sale: Our giant Bake Sale is renowned! This also is a long-standing tradition and features delicious homemade baked goods all prepared by our Lake Quivira bakers. Our Bake Sale team will be reaching out to volunteers to bake items for sale. We sell goodies such as cookies, cakes, pies, fudge, cinnamon rolls, along with gluten-free and low-fat items.
Wine Pull: Our wine pull was introduced last year and was a huge success. Pay $20 and select your bottle from festively wrapped packages. Wine values range from $20 to over $100. Also at this booth, bid on a dinner for 8 to 10 at your home put on by our Executive Chef Michael.
Raffle: Be sure and visit the Garden Club Raffle Booth for a chance to win one of our donated prizes. Each year we have a great selection of donated items covering coveted tickets to high profile sport events, concerts, cash and a number of other items. We are in the process of putting together the great selection of donated prizes.
Something for the Guys: We will again be encouraging the guys and kiddos to come anytime, but especially Saturday morning to shop for Mom. Guys will get a complimentary Bloody Mary Saturday morning!
Volunteers: Besides needing lots and lots of people to bake for our Bake Sale, our Committee Chairs will soon be gathering volunteers personally or via Sign up Genius to work shifts for the following: Raffle, Bake Sale, Wine Pull, Front Door, Tablecloth Installers, Greeters, Sales Cashiers/Runners/Recorders, Vendor set-up and take-down. Links for volunteering via Sign up Genius will be posted in the weekly LQ e-news and the lqgardenclub facebook page.
Questions? Contact Holiday Bazaar Chair Gayle Best at GayleMBest@gmail.com or 913-481-6269. Visit our holiday bazaar facebook page: https://www.facebook.com/lakequiviraholidaybazaar/
Help us get the word out by sharing our Holiday Bazaar facebook page with your friends/followers. If you don’t know how to do this, follow these instructions:
Via phone: Go to page Lake Quivira Holiday Bazaar. Scroll down to “invite friends to like this page. Click “invite friends” and select the folks to invite to follow our page.
Via computer: Go to our holiday bazaar facebook page address. Scroll down to “community.” Click “invite friends” and select the folks to invite to our page.

Quivira Community Center, Inc. (Q2) Report – November 2019

By Mark Kistler, Q2 Board President

After our Q2 board meeting this past Thursday I had a chance to watch the Chiefs vs. Bronco’s game. As I caught up with all that had already happened (Bronco’s scored on first drive, Chiefs respond and score, Mahomes injured, Chiefs “D” steps up and scores, Matt Moore who?), it caused me to think of some parallels between what we all watched in the game and where we are to date on our Community Center: strong start, some set-backs, a few surprises, many unforeseen heroes and some fortunate victories in spite of headwinds.
Driving by the Community Center, The Q, you can see that progress is being made. This past week the fitness room divider wall beam was installed, plus gas lines, drywall, stonework, electrical, plumbing, painting, stairs and handrails. Our FF & E committee is finalizing AV procurement, telephones and a new fiber line. Cabinets and kitchen equipment have been ordered, and we are starting the buildout of the reception desk. Design of a retaining wall between The Q and the outdoor tennis courts is in the works. The Q is going to be amazing and an incredible asset and amenity for our community.
After months of crunching numbers and refining projected revenue assumptions regarding dues and usage based fees, payroll expenses (staff, employee benefits, taxes, instructors, trainers, etc.) and operating expenses (equipment leases, insurance, utilities, property taxes, etc.), the Q2 Board agreed to forward our proposed 2020 operating budget to the Quivira, Inc. Finance Committee and Board for review and approval. I want to thank our three committee chairs and their teams of highly engaged members for the time and effort they’ve put in to estimate usage of court time, fitness classes, personal trainers, spa treatment room services, youth programs, etc. As with any budget, I can promise you the numbers that actually happen will be either higher or lower than estimated–budgeting is certainly not an exact science! Once The Q is open for business and receiving revenue and incurring payroll and operating expenses, we will make adjustments as needed.
We also made great progress on developing proposed rules and regulations, which are based on extensive research and discussion held at the committee level. Our path forward is for the draft to be presented to the Quivira, Inc. Board at their next meeting on October 22. We will ask the board members to provide feedback no later than October 31. We will gather the feedback, update the draft documents and then call a special meeting of the Q2 Board and committee chairs so that we can finalize the proposed rules and regulations. After tentative approval at the Quivira, Inc. board meeting on November 26, they will be posted via The Quiviran and Lake Quivira website for member notice and feedback. It should come as no surprise that there is a wide range of opinion on what the rules and regulations for this new amenity should be. Like raising children, “This is a journey, not a destination.” I’m confident that once we get The Q open for business and put our adopted rules and regulations to the test, we will make adjustments as needed.
Another item we discussed is potential hours of operation for The Q. Our budget estimates are based on the facility being open 100 hours per week. When the facility opens, the hours of operation will be as follows. Once again, we will make adjustments as needed.
Monday – Thursday: 5:00am to 9:00pm
Friday: 5:00am to 8:00pm
Saturday: 7:00am to 8:00pm
Sunday: 10:00am to 6:00pm
A team of Quivirans are working to add a Golf Simulator room to the lower level of The Q. To support this initiative, Sports and Recreation Committee Chairperson Leslie Treas and her committee are working with our golf professional, Chris Mabry, to host a fundraiser golf tournament Friday afternoon, November 15, with dinner to follow in the clubhouse ballroom. This event will be posted on the QMGA and QWGA websites, Q-news, The Quiviran, plus Mr. Mabry will send an email distribution to all members.The Sports and Recreation Committee would like for construction to start in January or February 2020. I think this is a great idea! Please consider sponsoring and participating in this key event.
The next Q2 board meeting is scheduled for Thursday, November 21, 2019, at 6 p.m, in the Great Room. Thanks to all for leading!

NARRATIVE FROM COUNCIL MEETING ON OCTOBER 7, 2019

In the spirit of transparency, below is a narrative of our most recent City Council meeting held at City Hall on October 7, 2019. All are welcomed and encouraged to attend in person our City Council meetings held the first Monday night of each month at 6:30pm at the Lake Quivira City Hall.
Mayor Ben Kalny and the following Councilmembers were present: Gayle Best (by telephone); Brady Lilja; Bruce Rimbo; Dave White. John Christy was absent.
The following staff members were present: Erin Leckey, City Administrator/ Treasurer; Kathy Bounds, City Clerk / Court Administrator; Fred Grenier, Chief of Police / Building Official; Ellis Rainey, City Attorney.
Recognition of Visitors: Leanna Walters; Doug & Susan Depew; John Nelson; Randy Burgess; Bill Cole.
Mayor Kalny called the meeting to order at 6:30 p.m.
Pledge of Allegiance; all were welcomed to participate. Mayor Kalny welcomed visitors and asked if anyone from the audience had any comments or concerns to share. The following is a summary of the discussion held:
John Nelson reported the Board of Director’s met and unanimously approved to shorten the hunting season for Deer Harvest from four months to 30 days, noting the 30 days must be consecutive and conclude by November 27. Mr. Nelson provided an update on the covenants vote, which closes on December 31, relaying currently the only revision being made relates to the building ordinance.
Leanna Walters expressed concern with wording in the minutes from the September 9thmeeting, on page 2, stating she felt the way it was worded misrepresented a request made by United Community Services to the City relating to a monetary donation. Discussion ensued and it was concluded that the minutes were recorded correctly.
Doug Depew inquired about the large item / shred it event coming up on November 9. Heasked if he could bring in a truck, on behalf of City Union Mission, ahead of Waste Management to collect items that are still in good, usable condition for donation to the City Union Mission. Itwas agreed this would be fine. Mr. Depew and Councilmember Best will coordinate notifyingresidents about this ahead of the event.
Minutes: Councilmember White made the motion to approve the minutes from the September 9 Council Meeting. Councilmember Lilja seconded the motion. Vote: 4-0 – Motion carried.
Stormwater Management: Advisory Bill Cole reported on the Opti project, noting the drain has been ordered; however, due to the associated lead time involved in ordering the drain, it won’t be delivered until January 2020. It is anticipated the project will be completed by the spring, weather dependent.
Mr. Cole reported John Nelson and Fred Grenier will attend an inspection training class so theycan inspect future storm water projects in Lake Quivira.
Mr. Cole reported storm water inventory is currently being done. A meeting has been scheduled next week with Johnson County Stormwater along with their consultants to go over that information. Mr. Cole, John Nelson, Erin Leckey, and Fred Grenier will attend the meeting.
John Nelson gave an update on the Duck Cove project, reporting things are moving along well. He thanked Erin Leckey for her hard work in coordinating with the schools and getting theschool busses rerouted to the beach area. Mr. Nelson and City Treasurer Leckey had aconference call with Lee Kellenberger with Johnson County Stormwater to discuss financial calculations. Mr. Nelson reported the city has requested additional funding through Johnson County Stormwater for $225,000 to cover the Engineering Services Agreement, Kansas Gas, and Waterone expenses, with $25,000 of that being set aside for a contingency fund. Mr. Cole reported the request for additional funding isn’t guaranteed, stating we are in the middle of the changeover from a 75/25 share cost to 50/50 share cost, but that he is optimistic it will be awarded. The decision should be known by November or December.
The first filing for reimbursement related to the Duck Cove project has been made with the county and it has been processed. Mr. Nelson reported Kansas Gas is about a week out from getting started on the Duck Cove project, and then VF Anderson will come in after they are finished. Mayor Kalny thanked everyone involved for all their hard work on the project.
Mr. Cole concluded his report with an update on the spillway project, stating he and Mr. Nelson met with Tom Haag to survey the integrity of the dam. Mr. Haag will assess his findings andbring back drawings and suggestions for how best to repair any issues with the spillway or dam.
Treasurer’s Report: The Treasurer’s Report was submitted by City Treasurer Erin Leckey. Councilmember Rimbo inquired what ICE was on the check detail and City Treasurer Leckey explained it is the name of the company owned by Stefan Zauchenberger, our IT Manager. Councilmember Rimbo made the motion to approve the Treasurer’s Report. Councilmember White seconded the motion. Vote: 4-0 – Motion carried.
Police Chief’s Report: Chief Grenier reviewed the monthly report with nothing new to add. He reported the security cameras are in the process of being installed, and the project should be completed soon.
Fire Chief’s Report: Mark Stephan was in attendance to give an update on the (1983) fire truck we have for sale. He reported there has been no serious interest in the truck so far. It has been advertised through his distribution sources and with the Pierce Dealers in Missouri, Iowa and Arkansas for approximately 45-60 days with no offers. It is currently listed for $18,500. He suggested lowering the price to $14,000 and keeping it listed with the same distributors, but also adding Brindlee Mountain Fire, for an additional 60 days. If it doesn’t sell at that price, then the next suggestion would be to advertise it on EBay and Purple wave with minimum and maximum
fees. Councilmember Rimbo indicated a Lake Quivira member reached out to him about buying the truck; however, Mr. Stephan reported no one has reached out to him.
Mr. Stephan reported he has been going through fire department files and getting thoseorganized. He reported there are some historical documents, reports, and photos he would like to have preserved. Discussion ensued about making a Shutterfly type of book with them.Councilmember Lilja indicated his wife might be able to assist on that project.
Mr. Stephen reported the County is publishing another ten year look back history book with surrounding area cities. Lake Quivira, along with Shawnee, will have approximately 8 pages in the book. He has been involved in getting items together for the book. It should be available early next year and he suggested purchasing 8 or 10 copies as a show of support.
City Clerk’s Report: Submitted. No additional items to report on. Mayor Kalny congratulated City Clerk Bounds on being awarded full scholarship to attend the Clerkship Institute in November.
Mayor’s Report: Mayor Kalny reported the Mayor and Council have been invited to a December 4th holiday party hosted by the Wyandotte and Johnson Counties Council of Mayors; however, the new Council and Mayor will be sworn in on December 2, so he will forward the invitation to the newly elected governing body to attend this event. Councilmember Best stated there was a great representation by Lake Quivira last year and she hoped that continues. Mayor Kalny concurred.
Councilmember Best reported on the upcoming Recycle Education Program to be hosted by Waste Management, which will be held on October 24, at 7 p.m. at the Clubhouse. Councilmember Best also reported on recent landscaping invoices that were submitted to the City, relaying there were some overcharges submitted. She stated that she and Erin Leckey met with Brad from Q-Inc., and they went over the charges and were able to sort it all out. She reported she also met with BPU regarding tree trimming services underneath the electrical poles on Holliday Drive and Quivira Lane, and they determined areas of responsibility for tree trimming.
Councilmember Lilja gave an update on the website, stating the mockup was forwarded to the website developer. They made the requested change,s and Fred, Erin and Kathy now haveaccess to the new website to begin uploading documents and editing it further. An anticipatedrollout date was discussed, and it was noted this will occur soon, once everything has been fine tuned. It was suggested, and agreed upon, that links to both the city website and Q-Inc.’s website be made available on each site so folks can navigate between the two easily by clicking on a link.
Deer Harvest was discussed earlier in the meeting. Councilmember Lilja reported he hadnothing new to add.
City Administrator Leckey inquired if we have any more merchandise available with the newcity logo on it. She stated she has had a lot of requests for golf polos with the new logo. Mayor Kalny suggested getting an order together for shirts, hats and various other items with the new logo.

Councilmember Rimbo gave an update on the roadway project, indicating it is now underway.
Councilmember White reported on the gas station. No issues to report. Terry Presta is doing a great job with it.
New Business: Mayor Kalny discussed the upcoming Meet the Candidate’s Forum the City is hosting at the Clubhouse. He reported October 23 is the date that appeared to work best for all of the candidates to attend. The purpose of the forum is to give each of the candidates a 2-3 minute time slot to introduce themselves, and then spend the rest of the evening mixing and mingling with the guests. Councilmember Best will coordinate with Katy at Q-Inc. relating to room reservation and food and drinks to be served.
Chief Grenier reported on radar and laser unit quotes he received. He asked for the Council’s permission to move forward with the purchase of a new radar unit not to exceed $2,800. Mayor Kalny entertained a motion to allow Chief Grenier to purchase a new radar unit, not to exceed $2,800. Councilmember Rimbo made the motion to allow Chief Greiner to purchase a new radar unit, not to exceed $2,800. Councilmember White seconded the motion. Vote: 4-0. Motion carried.
Chief Grenier stated he will discuss in-car video replacement at a later meeting.
City Treasurer Leckey reported the auditing firm the city has used for the past seven or so years notified her they are disbanding their governmental auditing department. She reported theperson who has been in charge of our audit over the past couple of years is branching out on his own and has started his own firm. She reported he is willing to take us on as one of his clients and offered a “not to exceed cost of $8,400,” which is exactly where we were this past year with the other firm. She reported she has been contacted by three or four other people relating to auditing services. She will request quotes from them. It was City Treasurer Leckey’s recommendation to stay with the same person that has been doing our audits since he understands the size, needs, and uniqueness of the City. Councilmember White indicated he would like to see what the other quotes are before making a decision, and City Treasurer Leckey completely agreed all quotes should be reviewed before making a final decision. No action was taken tonight.
Adjournment: Councilmember Lilja made the motion to adjourn at 7:58 p.m. Councilmember White seconded the motion. Vote: 4-0. Motion carried. The meeting was adjourned at 7:58 p.m.

Mayor’s Report – November 2019

By Ben Kalny, Mayor, City of Lake Quivira

On Wednesday, October 23, we had a terrific “Meet the Candidates” evening at the clubhouse. The well attended event gave city Council and Mayoral candidates an opportunity to share their thoughts regarding how they might serve our City. It also gave residents an opportunity to speak one-on-one with candidates. I was so very encouraged by the quality of the event and the caliber of candidates. Thanks so much to the clubhouse staff for facilitating such a nice event. They did a great job.
Each candidate took a few minutes to introduce themselves individually, and then the evening morphed into a mix and mingle format where residents had an opportunity to get to know the candidates individually through small group dialogue. I felt like this format was quite effective. I can share with you with complete confidence that we as a city are in very good shape to have a strong list of candidates from which to choose. Put another way, as many of the candidates mentioned during their presentations, we will be in great shape regardless of the outcome. This is a fine reflection on our city.
It is easy in our community to get mixed up regarding where City responsibilities and Q Inc. responsibilities start and stop in relation to each other. As a reminder, the City of Lake Quivira has responsibilities that include oversight of police and fire protection, public streets, bridges, our three dams, zoning and building codes, Municipal Court, and ordinances that address things like dogs and speed limits.
Voters were reminded that unlike Q Inc. where each household gets one vote, our City election is like other public office elections in that all registered voters 18 and older are free to vote.
We do have a recent change regarding changes from current elected officials to incoming elected officials. Historically, the election would take place in the first week of November with the actual swearing in of new public officals during the first week of January. This left us with an awkward, two-month window where legacy officials were on their way out and newly elected ones were on their way in–for nearly all of November and December.
However, recently we changed the transition timing to accommodate a December swearing in. After the election results from the November election, we will have new councilmembers and a new Mayor, who will be taking their posts in December. I think this makes perfect sense.
As mentioned before, whatever the result, we as Lake Quivirans are in great shape. We will benefit greatly from the fine folks who are exceptionally well equipped to represent us and help run our city. As exiting mayor, I take great comfort in this truth.
Vote on Tuesday, November 5. We have great candidates from which to choose.