A Summary of the October 24 Board Meeting

President Sestak opened the meeting and invited attending members to share comments and questions.
Leanna Walters requested permission from the Board to have historical copies of the Quiviran digitized and posted on Newspaper.com. Once digitized, the documents would be preserved and accessible from their website for searches. The Board thought digitizing the papers was a good idea, but requested some time to think through implications of public access to these documents.
Mayor Olson stated the repaving of a section of Renner Road would begin October 24, and work on the spillway would begin on November 16. Another large item pickup is scheduled for November 4, and that evening will be the Fireman’s Ball. Mayor Olson will develop a list of what is and what is not acceptable for the pickup, and the list will be put into the black boxes.
New Business
Mr. Sestak stated the main topic on tonight’s agenda is the Operating Budget. Each Department Head presented their proposed operating changes for 2018 to improve member experience and address past service deficiencies. Mr. Sestak explained these sorts of improvements will result in increases to the Operating Budget next year. The Operating Budget will continue to be reviewed and refined this week. The Finance Committee is scheduled to meet on October 31 to approve the Operating Budget, then it will be reviewed with the members at a series of Budget Review Meetings starting on November 1. The Operating Budget will be approved by the Board of Directors at the Special Board Meeting scheduled for November 10, then sent to all members for additional review prior to the Annual Budget Meeting.
The Annual Budget Meeting is scheduled for Monday, November 27 starting at 7 p.m. in the Clubhouse. Meeting packets and ballots will be sent to all Foundation Members at least ten (10) days prior to this meeting, and advanced voting will begin on Monday, November 20.
Committee Reports
President Sestak asked each committee chair to keep their reports short and focus on action items only. No action items were reported by the Marketing Committee, Finance Committee, Golf Committee, House Committee, and Tennis Committee.
Lake and Residential Committee
Mr. Nelson presented a dock site licensee guide and asked the Board to review it. This comprehensive guide will establish some important guidelines for dock site maintenance, floating dock maintenance, boat mooring, and winter storage. The final document will be easily accessible, i.e., on LQ website, for members to be able to access and review.
Restrictions Committee
Mr. Braun made a motion to have additional text added to an existing rule under Construction Regulations, Site Grading and Surface Water. The text would give the Committee more authority to request a professional drainage study and other analysis to ensure proper storm water management when improvements are made to residential properties. Motion approved unanimously and will be posted in the Quiviran for any member notice and feedback.
Safety and Security Committee
Ms. Walker spoke on the broad range of dog issues. Mr. Goss stated we will follow and post the Ordinances of the City of Lake Quivira regarding dogs and encourage the people to call the City regarding any violations.
Strategic Planning Committee
President Sestak noted the recent Member Meetings were very well attended. The next step is to put the finishing touches on the Master Plan. This plan will be presented to the Committee this Thursday for approval, then sent to the Board of Directors for review. Approval of the Master Plan and the proposed 2018 Strategic Projects will be sought at the November 10 Special Board Meeting.
Mr. Braun inquired which projects would be included on the ballots for the Annual Budget Meeting in November. Mr. Sestak indicated that the projects would include the Community Center and the Golf Practice Facility. Additional ballots are required for the Beach Pavilion and the Nature Center since these structures are located on Dedicated Areas.