Q Inc. Annual Budget Meeting results 2018 Operating & Capital Budgets
Ballot Item #1: To authorize the increase in monthly dues for the Operating Budget, effective January 1, 2018. Passed 250 in favor and 93 opposed. Ballot Item #2: To authorize the increase in monthly dues for the Capital Equipment Fund. Passed – 302 in favor and 41 opposed. Ballot Item #3: To authorize the increase in monthly dues for the Capital Asset Reserve Fund. Passed – 299 in favor and 45 opposed. Ballot Item #4: To authorize the expenditure of up to $377,640 from the Capital Asset Reserve Fund for the following Community Projects: Road Maintenance, Storm Water Maintenance, Tree Maintenance, Irrigation (Common Areas). Passed – 325 in favor and 20 opposed. Ballot Item #5: To authorize the expenditure of up to $236,410 from the Capital Asset Reserve Fund for the following Country Club Projects: Clubhouse, Golf Course, Golf Shop/Range, Tennis (Court Resurfacing). Passed – 285 in favor and 61 opposed. Ballot Item #6: To authorize the expenditure of up to $154,102 from the Capital Asset Reserve Fund for the following Administrative Projects: Computer Systems, Security, Emergency Reserve (All Departments). Passed – 306 in favor and 40 opposed.
2018 Strategic Projects
Ballot Item #7: To authorize, with respect to the design, construction, equipment and furnishings of the Community Center: Design Funding, Construction Funding, and, subject to the determination of a viable financing and funding alternative, the expenditure of up to $5,500,000 from the Capital Asset Reserve Fund for the Community Center. Passed – 202 in favor and 140 opposed. Ballot Item #8: To authorize the following provisions with respect to the design, construction, equipment and furnishings of the Golf Practice Facility: the increase in monthly dues for the Capital Asset Reserve Fund of $15 per month for Homeowners, Lot Owners, Country Club, and Junior Country Club members, effective January 1, 2018, through December 31, 2037 (240 months); and the expenditure of up to $1,200,000 from the Capital Asset Reserve Fund for the Golf Practice Facility. Passed – 209 in favor and 134 opposed. Ballot Item #9: To authorize the construction of a Beach Pavilion on the Dedicated Area of Crescent Beach. No funding from Quivira, Inc. is required for this project. Passed – 308 in favor and 38 opposed. Ballot Item #10: To authorize the demolition of the existing Isolation Horse Barn and the construction of a Nature Center on the Dedicated Area of the Equestrian Center. No funding from Quivira, Inc. is required for this project. Passed – 307 in favor and 32 opposed.
Betsy Vossman thanked the Board for all the work they did on the Strategic Master Plan and for achieving the positive voting outcome during the Annual Budget Meeting last night.
President Sestak announced Tray Vedock has accepted the role of Chairman of the Board Nominating Committee. He expressed his strong appreciation for the high voter turnout (nearly 90 percent) this year, and commended the Board, the General Manager and each of the committees for their efforts this year. General Manager Report
Mr. Goss stated the new network wiring in the Quivira, Inc. office has proved successful, along with connectivity to the golf course maintenance shop. However, the Clubhouse has had major connectivity issues which are due to poor wiring. Mr. Goss said he is currently waiting for a quote on this project. Additionally, he is expecting a proposal from Spectrum to move us from residential bandwidth to commercial bandwidth to improve wireless speeds across the various facilities. New Business
President Sestak suggested the budgeting process we went through over the past couple of months be documented to help make future budget processes run more smoothly. The advanced information and multiple member meetings helped contribute to more informed decisions during the voting process. Marketing Committee
Steve Graves from Creative Golf Marketing will be attending the committee’s December meeting. Ms. Bowker said she should have a report to present to the Board at the January meeting. Ms. Bowker also mentioned the new guest pass was approved during the last Safety and Security meeting and will start being used on November 29. Lake and Residential Committee
Mr. Nelson stated he and Mr. Goss met with Chad Johnson to start preparing the matching funds request to Johnson County for the Navajo Street drainage project. He continued by saying there is a strong possibility we could include the box culvert in Cove 5 in that grant. If awarded the grant, Johnson County would pay 75 percent of the cost of the project. Restrictions Committee
Mr. Braun made a motion for final approval of additional text to be added to an existing rule under Construction Regulations, Site Grading and Surface Water. Motion approved unanimously. Mr. Braun noted last month there were numerous issues with application preparation. Safety and Security Committee
Ms. Walker asked the Board for suggestions on how to deal with members who are not willing to use the ABDI/Gate Access System. Discussion ensued on this subject; however, no conclusion was obtained. Ms. Walker said her committee will continue to discuss, and a recommendation will be brought to the Board. Golf Committee
Mr. Markley asked the Board to approve Cathy Goodger and David Jones to the Golf Committee, replacing Jody McCamish and Jack Carson. Approval was unanimous.
Motion: The RCARB chairman requests board approval of the following rule change (additional text shown in bold italic type below existing rule)
Quivira, Inc. Rules & Regulations Chapter VI
Residential Construction, page 3
II. CONSTRUCTION REGULATIONS
7. Site Grading and Surface Water
The construction grading and final grading of the site for building or improvement shall be accomplished and permanently maintained in such a manner so as to control the flow of surface water and prohibit, in so far as possible, its entry onto adjacent private property in other than designated or controlled water courses. The owner shall be responsible for providing drainage and siltation control during construction.
Quivira, Inc. may require, as evidence, that the work for which the building application is approved will not cause the surface drainage to change in a manner that would adversely affect surrounding properties, watershed, streams or the lake, including but not limited to, a drainage study signed and stamped by a registered engineer so certifying.
Now that membership approval has been obtained on both the Community Center and the Golf Practice Facility, the Finance Committee is beginning its work to secure the financing and funding for these two important strategic projects. One component of this funding is the opportunity to make a one-time, advanced payment for each project in lieu of making monthly payments. This approach was used for the Hole #2 Renovation Project back in 2015 and served to reduce the amount of loan required to finance that project.
The Advanced Payment Program for the Community Center and the Golf Practice Facility will be offered in two stages. For the Golf Practice Facility, a letter will be sent to all Foundation, Country Club and Junior Country Club members next week. This letter will include instructions should you elect to participate in the Advanced Payment Program for that project. The payment of $2,500 may either be paid directly to Quivira, Inc. by December 31, 2017 or it can be included in your January 2018 invoice. If we do not receive your response by December 15, 2017, your January 2018 invoice will begin reflecting the $15.00 monthly assessment for the Golf Practice Facility.
For the Community Center, the initial Design Phase funding will be limited to the Foundation Members. The January 2018 invoice for all Foundation Members will begin reflecting the $60.00 monthly assessment for the Community Center. These funds will be used for the detailed design work on the Community Center, as well as the funding necessary to properly evaluate each of the potential financing and funding alternatives for the Construction Phase. Once these alternatives have been thoroughly researched, the findings and recommendations will be presented to the membership. Unless a better financing and funding alternative is determined, a similar request will be made in late 2018 for those eligible members to elect to participate in the Advanced Payment Program for the Community Center.
The objective of the Advanced Payment Program is to allow members to make a lower one-time, advanced payment for each project than what would otherwise be paid by each member in the form of regular monthly payments over a sustainable period of time. In deciding which payment approach you would prefer, please consider the breakeven point compared to the total of monthly payments is roughly fourteen years and the Advanced Payments will not be transferrable across memberships. We encourage you to strongly consider participating in this program to reduce the amount of loan required on these projects.
~Tim Wilson, Chair
By Steve Sestak, President, Q Inc. Board of Directors
First of all, thank you for the exceptional turnout at the Annual Budget Meeting last month. I cannot recall a recent year where a quorum was reached before the meeting and 90 percent of the membership submitted votes. After many months of preparation, presentation and discussion, the greatest sign of appreciation was the significant number of members who took the time to vote on these very important ballot items this year.
The consensus of the membership is that you expect more at Lake Quivira. By providing better service and more high-demand amenities, the ultimate outcomes are improved member experience, increased membership levels and higher home valuations. You have approved the necessary investments to make these a reality; it is now up to us to deliver the results. This work has already started.
Through the remainder of 2017, the Quivira, Inc. team will be preparing to execute against the new Operating and Capital budgets. The Strategic Planning Committee will be organizing the various tracks of work related to each of the Strategic and Quick Win projects. These will be concerted efforts with each of the Standing Committees to ensure we engage the best minds and the right outside professionals to make the best decisions for Lake Quivira.
It is time to demonstrate to the market that things are happening at Lake Quivira, and, for those who want to share in this exciting progress, now is the time to join. We have engaged Creative Golf Marketing, a leading consultant to the private club industry, to build on this momentum through a creative member marketing campaign. To those who are not members today, join now or risk waiting in line after our membership is full and the cost to join is higher.
Whether you supported a particular ballot item or not, it is time we come together as Quivirans and support the decisions which have been made. There is a lot of work ahead to execute against these plans, and I suspect there will be more controversial decisions to make along the way. Thank you for your support and for the confidence you have shown in your Board and our General Manager to make these plans a reality.
Wow…the Fireman’s Ball was awesome! We had dozens of current and former firefighters and over a hundred Quivirans. Perfect weather, a great band, killer fireworks and tons of love created a memorable night for all. Many thanks to Brady Lilja, Charlie and Christina Gomer and Randy and Leslie Treas for making this party a success. I would also like to thank Waste Management for their generous contribution to the event. We will miss our devoted fire department and are forever grateful for all they have done to protect and support our community over the last 71 years.
At the November meeting, we had a long discussion about the City of Lake Quivira’s bonding capacity. If passed by a public vote, bonds can be used to finance a variety of public improvements. We learned the state of Kansas allows a city to bond up to 30 percent of the city’s assessed value. Based on this, the City of Lake Quivira could issue approximately 8-10 million dollars in bonds. Although we don’t have any current plans to utilize a bond to finance an improvement, it could be an option in the future.
We are in the first phase of the spillway repair project. Polymer gel is being injected into the base and sides of the spillway. Injections into the base are going well with the voids being filled. There has been some difficulty with the injections into the sides due to the extremely thick concrete. This phase is expected to be completed next week. The overall repair plan will be evaluated based on the success of this phase. Phase two is expected to be completed in 2019 and will likely require concrete work.
I would like to congratulate the winners of the recent city election. Brady Lilja will serve an additional term as a councilman. John Christy will fill Betsy Vossman’s council seat and Ben Kalny will be our new mayor. Ben will appoint a council member to fill his council seat. Their terms start in January.
The next City Council meeting is Monday, December 4. I hope to see everyone there.
See you on the water!
I am always amazed at the spirit of giving and community involvement at Lake Quivira. Months before Holiday Bazaar, as vendors are being selected, I often hear feedback from our past vendors that the LQ Bazaar is their favorite vendor event in Kansas City because of the organization and how our community works together as a welcoming team. This was evident again during the 2017 Holiday Bazaar. A huge cross section of Lake Quivira members volunteered this year for one or more of the over 125 positions it takes to support the two-day Bazaar. These positions covered cashiering, back-office accounting, bake sale assistants, raffle sales, greeters, vendor set-up, vendor loading/unloading, and security. Also, over seventy of our own bakers delivered all kinds of delicious goodies Friday morning.
As chair of Holiday Bazaar I am not successful without strong individuals who are leaders of key areas. I would like to recognize them: Linda Segebrecht, Garden Club Treasurer, was responsible for “the money.” This involved training/organizing cashiers and the back-office accounting team who helped with balancing and troubleshooting of all the sales receipts. Final accounting is still in process, but I can report we were very successful! Christy Heller and Lisa Vedock were outstanding co-chairs of the Bake Sale. They had so much fun last year as co-chairs that they brought their creativity and enthusiasm back again. The Bake Sale was record breaking again with well over $5,000 profit thanks to the huge response of baked goods, along with the silent auction proceeds from multiple in-home Chef dinners and desert-of-the month initiative.
Jeanne McGrath was chair of the Raffle, which had record breaking profits over $5,500. Jeanne did an outstanding job soliciting raffle donations, which included nine raffle packages representing something for everyone. Randy Reed worked closely with Jeanne. Screams were heard during the drawing by the winners of the courtside KU tickets and the Fathers Club Yacht Club cookout! Anita Link headed up the Ladies Champagne Luncheon again and had great menu ideas which resulted in our Italian Holiday theme. Peggy Hughes brought tremendous creativity to the table with her 26 one-of-a-kind candy bouquets which we will enjoy seeing this entire holiday season. Thanks to Shannon Brown for her oversight and attention to detail. Close to 250 ladies attended the luncheons.
Lisa Walsh worked tirelessly and did an outstanding job organizing and updating our Bazaar Facebook page and keeping our social media flowing. Thanks also to Lisa Phlegar who handled our internal marketing e-blasts.
Kristine Brady provided printed materials for the banner, posters and street signs using designs created by Mary Linda Boling. Also, thanks to Linda Cruse who coordinated this effort.
Christi Stewart rallied the troops and provided energetic greeters with flashing necklaces, creating that first impression at the front door! After developing the holiday decor design for the Clubhouse, Peggy Hughes was able to see her plans materialize when a group of decor volunteers under her direction turned the Clubhouse into an elegant holiday setting the Monday before Bazaar. I saw many people wandering around the Clubhouse admiring the decor team’s work. Early the week following Bazaar the decor was completed with the addition of beautiful trees and wreaths in the Ballroom. So beautiful and ready for holiday events!
And last, I can’t forget my partner in crime, Riva Noack, who worked side by side with me in the wind and cold as we transformed outside pots and urns from fall to holiday/winter. Special thanks to Lori Keller who gets things ready so we can do our own magic.
A special shout-out to the vendor unloaders/loaders who worked tirelessly: Leo and Dana DeSpain, Dave Jones, Dick and Barb Johnson, Gene Koski, Bruce Rimbo, Ray Reed, Peg Coughlin, Steve Terbovich. Of course, the thanks would not be complete without all the help from Q Inc staff, headed up by GM Geary Goss. Thank you to those with whom we worked closely, including Shannon, Richard, Danny, Lisa P, Sherry, Cindy, Gary A, Lori and, of course, Chef Michael and his wonderful staff.
Thanks to all for your support of Garden Club!
Dictionary Paint the town red: informal: go out and enjoy oneself flamboyantly. Synonyms: celebrate, carouse, have a good/wild time, whoop it up, live it up, party, have a ball.
On New Year’s Eve, Lake Quivirans will Paint the Town Red as we kick up our heels and count down the hours to 2018. The House Committee invites one and all to don their favorite red attire and gather at the Clubhouse for a celebration befitting the end of a year that promises exciting changes in the days ahead for our community.
Fine dining, sparkling libations and music to make you move and dancing ’til the cows come home await party attendees. The House Committee and Staff have creative ideas to keep revelers in the pink as they celebrate in red.
From 7 to 8 p.m., champagne and cocktails will be served in the Great Room Piano Bar with passed appetizers and music provided by Suzanne Hern. Then it’s up the stairs to the red-trimmed ball room for a three-course gourmet dinner designed by Chef Michael.
Dance the night away to the music of The Suburbans. Returning for an encore presentation, they will be playing a broad selection of music, requested by the House Committee, that is sure to appeal to a wide variety of toe tappers and multi-genre dancers. For those who enjoy a quieter venue and the opportunity to chat, the Piano Bar will reopen in the Great Room following dinner.
To top off the evening and welcome in the New Year, Chef Michael will offer a late-night snack of waffles and chicken garnished with black eyed peas for good luck.
Tickets are $75++ per person until December 22 and $100++ per person December 23-29. Gather your friends to create a table of any size, or choose to be placed at an open table to meet new friends. Vegetarian options are available, and most dietary restrictions can be accommodated. Bottles of champagne and wine may be pre-purchased to be ready and waiting at the table.
Call Shannon at the Clubhouse at 913-631-4821 to purchase tickets, organize your table, pre-order wine and to make dietary requests.
For New Year’s Eve, don’t stay home and be blue over missing a great event. Paint the Town Red at the Lake Quivira Clubhouse. Whoop it up, party, have a ball and start 2018 with a flamboyant bang!
In order to properly prepare you to vote on each ballot, a series of Budget Review Meetings have been scheduled to review each budget and answer any questions. Each of these meetings will be held in the Clubhouse Great Room on the following dates I times:
• Wednesday, November 1, 5:30 pm – 7:30 pm
• Saturday, November 4, 9 am – 11 am
• Wednesday, November 8, 5:30 pm – 7:30 pm
• Saturday, November 11, 3 pm – 5 pm
• Wednesday, November 15, 5:30 pm – 7:30 pm
THESE BUDGET REVIEW MEETINGS ARE SEPARATE FROM THE MEETINGS HELD ON OCTOBER 15, 16 AND 23 TO PREVIEW THE PROPOSED 2018 STRATEGIC PROJECTS.
All members are encouraged to attend at least one of these meetings. This is your opportunity to understand what is included in each of the proposed budgets and how each of the proposed dues increases was determined. All questions are welcomed.